Effective Ways to Introduce Yourself via E-mail
Effective Ways to Introduce Yourself via E-mail
It’s an old adage, “The first
impression is the last impression”. Creating a good first impression of
yourself or your brand plays a vital role at the beginning of any relationship
and the same goes for your email interactions too. It doesn’t matter you are
introducing yourself to someone you never met or you are introducing yourself
to an acquaintance; you should leave no stone unturned to leave a mark.
The tone of your e-mail decides
how you want to build and pursue a relationship with the recipient. It may vary
depending upon the kind of relationship you share with the e-mail recipient
that can be personal or professional. Here we are with a few effective ways to
introduce yourself via e-mail:
Firstly if you want to personalize
with the email recipient then you must introduce yourself with leaving
formalities behind, start your email with “Hi (Recipient’s First Name)” and end
with “Cheers”.
You must add the recipient’s first
name because that builds an instant connect with the email recipient. In such
emails, you can introduce yourself in a manner that is friendly. Let’s look
into an example:
Hi (Recipient’s first name),
It was a pleasure talking to you on the phone earlier today. I hope
you appreciated my ideas on (ABC topic). I am looking forward to connecting
with you soon to discuss more.
Cheers,
(Your Name)
Another way to introduce yourself
via e-mail is when you wish to showcase professionalism, and stick to a strict
business approach. In certain formal business emails, e-mail recipients
appreciate a professional approach and that is certainly required to build a
good impression. You can start your email with “Dear Mr. (Recipient’s Last
Name)” Or “Dear Miss (Recipient’s Last Name)” and end with “Yours truly”. In
these emails, you must choose your words carefully to keep the tone strictly
professional and formal. Let’s look into an example:
Dear Mr. (Recipient’s last name),
My name is (name). We helped (specific company type) with (one-line
description). I wish to know how you manage (thing your organization manages)
at (Organization Name). Are you available for a brief call at (time options)?;
so I can show you what we're working on.
Yours truly
(Your Name)
The third way to introduce
yourself via e-mail can be in a manner that is not too friendly yet not too
formal. In such emails, you can start the email with “Dear (Recipient’s First
Name)” and skip the “Mr.”, and end with “Kind regards” You can also introduce
yourself by reminding the recipient how and where you’ve met which will
definitely help in building a good impression and rapport. Let’s look into an
example:
Dear (Recipient’s first name),
My name is (name). It was great meeting you at XYZ event. I wish to
know how you manage (XYZ process) at (Organization Name). I can help you to
manage the XYZ process effectively. Are you available for a brief call at (time
options)?
Kind Regards,
(Your Name)
Last but not least the fourth way
you can introduce yourself via email as a very straight forward person and not
beating around the bush. I such emails you can start with “Hello (Recipient’s
First Name)”, and get straight to the point of interest, and end with “Best
wishes” or “ Best regards”. You can also add an effective signature entailing
your contact details, and a link that will lead them to your website. Let’s
look into an example:
Hello (Recipient’s first name),
My name is (name). I am a (Designation in a company) at (Company
name). (My company) can help your sales professionals in driving sales better
with a handy sales tool. If that sounds interesting, I can explain how it
works.
Best regards
(Your Name)
